Mirror Mirror · For Legal Teams

Operator stack for legal practices that don’t want to be CTOs.

Engines + automations for intake, conflict-check, billing, document templates, and client portals. Velocity, speed, reliability, synchronicity — the four things every billable-hour practice needs from its stack.

Start with $500 Audit Firm-wide Teams

Five engines worth building first (legal-firm edition)

From the MM workflow catalog: the engines most legal practices feel the absence of daily.

Client intake + conflict-check engine
New-client lead arrives via website, email, or referral → parsed → conflict-checked across party/counsel/related-entity fields → auto-create the matter with standard folder structure → intake-confirmation email to client. From 30-60 min manual to under 60 sec automated.
Tools: Clio / MyCase / PracticePanther + n8n
Billable hour capture from calendar
Nightly scan of attorney calendars pulls billable events (client names, matter numbers, meeting tags), generates draft time entries pre-filled with matter ID + duration + description template. Attorney reviews + approves in a daily digest.
Tools: Google Calendar or Outlook + your billing system
Document template auto-fill
‘Matter created’ event triggers → pull matter metadata → merge into engagement letter / retainer / standard motion templates → save to matter folder with dated filename → route to e-signature. 10-20 min/doc saved.
Tools: Clio / MyCase + Google Docs or Word template API + DocuSign
Court deadline reminder ladder
Parse court orders or matter-level deadline entries. T-30 / T-14 / T-7 / T-3 / T-1 cadence with escalating severity. T-3 and T-1 require explicit acknowledgment or escalate to senior attorney. Catches the missed-filing nightmare before it happens.
Tools: Calendar/billing + Twilio (SMS) + Slack + email
Client portal status digest
Weekly digest pulls matter activity (filings, emails logged, appointments, billing events). Drafts a client-friendly summary per active matter. Attorney reviews/edits a single email per matter; auto-sends. Faster response, consistent updates.
Tools: Your practice-management system + email

Why Mirror Mirror vs an in-house ops hire

✓ MM for Teams ($499/mo)
  • Up to 10 seats — fits most boutique + mid-size firms
  • Quarterly stack review with written report
  • Private Q&A channel + live Friday noon Q&A
  • ~$6K/year — less than 30 billable hours
  • You own the workflows; we don’t hostage them
  • $70-120K/yr salary + benefits
  • 3-6 month ramp before they understand your stack
  • SPOF on their continued employment
  • Needs ongoing management bandwidth from a partner
  • Often hired to manage other vendors — not build engines

    • The path for legal teams

    Start small. Prove value. Scale to firm-wide stewardship.

    1. Audit ($500) — we map your current stack + identify the three engines worth building first.
    2. Build first engine ($800) — usually intake or billable-hour capture. Demonstrable ROI in 2-4 weeks.
    3. MM for Teams ($499/mo) — firm-wide course access + quarterly stack reviews + ongoing Q&A.
    4. Custom System Build ($2,500/mo) — for firms ready to commit to deep, ongoing systems work as a retainer.
    Start with the Audit